Sap Bo Schedule To File System

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Click the Destinations tab and select File System. One important note on Destinations - you can optionally enter the Windows user name.

I have been asked by several customers about info on method of publishing documents, so I decided to get as much information together and put it here:

First you will need to set up an FTP Server

For windows, see the following link:

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Second, follow these steps:

Once the FTP server has been configured, and the firewall is allowing connections as per the link above, we will need to configure the Adaptive Job Server in the Central Management Console. Once you log on to the CMC, select the ‘servers’ tab and right click on the Adaptive Job Server and select ‘Destination’.

Then, select FTP as your new destination, and remember to click ‘add’. This will open up a new set of lines to fill out in order to schedule the report to the correct destination. The host is your FTP server machines ip address can be found in the CMD -> IPCONFIG. The port should also be the same as we set up in IIS, with 21 being the default. The username is the same as is used to log on to the windows machine, as is the password.

The next step is to logon to the BI Launchpad, and right click on the report to be scheduled.

Once you select schedule on the desired report, another menu will open with various tabs in which you can define the type of scheduling and how often the report will be run. In this example the report will run once every 7 days at 5.36 PM for one week and the reports last run will occur before 06:59 AM on the 21st of June 2021.

The next important tab is the Destinations tab, where we can select a number of different options for scheduling. In this use-case, the two relevant options are Default Enterprise Location and FTP Server (I also changed the WebI report format to Excel spreadsheet, as you will see in at the end). The Default Enterprise Location will use the default option configured in the Adaptive Job Server.

To send the document to the FTP server that we configured in the Adaptive Job Server, just select FTP Server in Destination: and select use default settings

You can also set the destination to another FTP server if you only want to send a report once, for example.

Now simply click schedule,and the report will run once the recurrence condition is fulfilled.

Open up the file location in the FTP server. Your scheduled file should be there!

Dear All,

Here is the document which gives the step by step procedure to schedule the BO Report to specified shared folder through FTP.

Business scenario:

Some of the information users wanted to have the BO WEBI Report output in excel formats in their shared folder for further analysis the below step by step procedure is very useful to Schedule WEBI report xls format and put it to another destination folder.

For scheduling the Web Intelligence report to file store:

1.1. Log on to CMC.

1.2. Go to Servers -> Web Intelligence Services -> Adaptive Job Server

1.3. Right click on it and select Destination

1.4. From the Drop Down box, Add File system destination.

1.5. Specify the directory location in “Directory” section which is your BO server directory path (Eg. D:/BOREPORTS).

1.6. Under “File name” option, select the option “Use Specified File Name”.

1.7. Add the Placeholder for “Title” and append it with .xls (This line will look like as %SI_NAME%.xls).

select User specific name(title/owner/ ID/EMAIL address) using place holder ( Ex:%SI_NAME%.xls) as per the requirement and add .XLS/.TXT.

1.8. Uncheck the option “Add file extension”.

1.9. Save and close.

2. Schedule Web Intelligence Report ( One time schedule activity)

2.1. Log-in to BI Launch Pad

2.2. Go report which you want to schedule. Right click on it and Click on Schedule.

2.3. Select the format as “Microsoft Excel” in Format section.

2.4. Uncheck the option “Use Default Settings”

2.5. Now in Destinations option, select the File system destination, give admin user id and password, give directory folder path (Eg: D:/BOREPORTS) and select User specific name(title/owner/ ID/EMAIL address) using place holder ( Ex:%SI_NAME%.xls) as per the requirement and add .XLS OR .TXT.

2.6. Schedule the report daily basis to automatically send the report output to specified folder location. Go to recurrence->mention daily and start time of schedule and end time (future year ) and click on schedule.

2.7. Initially status will be running and later Schedule status must be success. Now you can check the destination folder for the report.

2.8. Go to the Drive D: BOREPORTS for scheduled report.

Now the requirement is to send this file to customer shared folder. To do this now we have to run the batch file because we have to move this report one location to another location.


3. Open the note pad and put the below syntax and save as .bat file format: This syntax contains copy command with source and destination folder paths.

3.1. xcopy /s/z/Y ” D: BOREPORTS *.*” 172.18.12.4ditTest

3.2. If you run manully (D’click) the above batch file then reports will moved to detiation.


4.Schedule a batch job to run automatically using Task scheduler tool


4.1. We can Schedule a batch job to run automatically using Task scheduler tool

4.2. Create a batch file you wish to run and place it under a folder where you have enough permission. For example under C drive.

4.3. Click on Windows Start and under search, type in Task and click open Task Scheduler.

4.4. Select Create Basic Task from the Action pane on the right of the window.

4.5. Under Create Basic Task, type in the name you like and click Next.

4.6. From the Trigger select the option you like and click Next.

4.7. I chose Daily and clicked next, which brought me to this screen.

4.8. Then click on Start a Program and click Next.

4.9. Now click on Browser and select the batch file (above saved in step 3.2 ) you like to run.

4.10.Finally click on Finish to create the Task.

4.11.Now that we have created a Task, we have to make sure it runs with the highest privilege. Since we have UAC settings we have to make sure that when you run the file it should not fail if it does not bypass the UAC settings.

4.12.So click on Task Scheduler Library.

4.13.Then double click on the Task you just created to give full authorization.

4.14.Click on Run with Highest privilege then click OK.

Finally we have successfully created a Scheduled Task to automate a batch file.So webi report will be transferred to BO server path and then moved to shared folder in the company network using batch file.


Regards,

Joseph